All withdrawal and refund requests must be submitted in writing to the Tournament Committee. Please note that all approved refunds are subject to a $50 processing fee. Refunds are granted at the sole discretion of the Committee, even if the criteria below are met. The Committee reserves the right to deny any refund request.

Refund Eligibility Criteria

To be considered for a refund, a contestant must meet one of the following conditions and provide the appropriate documentation:

• Medical Injury: Must include a signed note from a physician.
• Academic Conflict: Must include written verification from a school instructor.
• Death in the Family: Must be confirmed by an additional family member (age 21 or older).
• Other Extenuating Circumstances: Must provide a detailed written explanation for review by the Committee.

The following reasons will NOT be accepted for a refund:

• Inability to secure transportation or lodging
• Choosing to play in another event

Important Refund Deadlines

• November 14 – Last day for Senior and Mid-Master participants to request a full refund (minus processing fee)
• November 14 – Last day for Men’s and Women’s division players to request a full refund (minus processing fee)
• November 30 – Final date to request a 50% refund
• December 1 – Tournament registration deadline (no refunds issued after this date)

Processing Time

If your refund request is approved, please allow 3–4 weeks for processing.